JOB OFFERS

Administrative Manager

Date posted:  May 29, 2024
Location:  Yuma, Arizona

The sales territory for this position is Southern California and Las Vegas

We seek YOU – a motivated and experienced administrative manager to support a growing office and field team by overseeing daily operations and providing administrative support.

Our vision is to make the earth green again by stopping and reversing desertification and soil degradation. Our product, Liquid Natural Clay, turns degraded land and sand into moisture retaining, fertile soil and reduces the water usage for agriculture, trees, and golf and landscape turf by up to 50 percent.

By joining Desert Control Americas, you will be part of this innovative and exciting solution, as we scale-up in the U.S (United States).

WHO IS THE SUCCESSFUL CANDIDATE?

The ideal candidate thrives in a lean but growing office environment. This role will require attention to detail and strong organizational skills to ensure the organization runs smoothly. Helping create and support a welcoming working environment is also a must.

Key skills and abilities include:

  • Ability to establish strong and sustainable relationships with team members.
  • Effective communication skills, both verbal and written.
  • Strong time management skills.
  • Proven organizational skills and a detail-oriented mindset.
  • Ability to work efficiently both independently and as a part of a team.
  • Proficiency with Microsoft Office Suite and basic office equipment.
  • Proficiency or willingness to learn proficiency in project management and related software platforms such as Confluence and Jira.

Key personal attributes include:

  • Associates degree or higher preferred.
  • At least 5 years of full-time experience in an office management role.
  • Willingness to work in a remote/office hybrid environment with most weekdays in our Yuma office from 8am to 5pm or 7am to 4pm.

Key personal attributes include:

  • Complete administrative tasks to ensure the organization runs smoothly.
  • Coordinate procurement of office, shop and project equipment and supplies.
  • Coordinate and delegate general operations, making sure they are completed per existing policies and procedures.
  • Coordinate and execute purchase orders.
  • Coordinate some shipping needs, both outbound and inbound.
  • Serve as a point of contact for employees and customers.
  • Ensure tasks are on schedule and deadlines are met.
  • Ensure the office is well-maintained, organized, and secure.
  • Lead efforts to ensure a safe and friendly work environment in the office.
  • Assist with special projects such as process improvements.

Specific responsibilities and key deliverables include:

  • Complete administrative tasks to ensure the organization runs smoothly.
  • Coordinate procurement of office, shop and project equipment and supplies
  • Coordinate and delegate general operations, making sure they are completed per existing policies and procedures.
  • Coordinate and execute purchase orders.
  • Coordinate some shipping needs, both outbound and inbound.
  • Serve as a point of contact for employees and customers.
  • Ensure tasks are on schedule and deadlines are met.
  • Ensure the office is well-maintained, organized, and secure.
  • Lead efforts to ensure a safe and friendly work environment in the office
  • Assist with special projects such as process improvements.

Posting of job listings on multiple platforms:

  • Reviewing of resumes and candidate screening
  • Scheduling candidate interviews
  • Continuous updates on Recruitment Report Summary
  • Aid the Managing Director in getting new hires onboarded

Documentation and Data Management:

  • Documentation and Data Management
  • Organize and manage digital filed documents and databases
  • Uploading documents to their respective folders in Microsoft SharePoin
  • Document creation and preparation, data entry, and maintenance of virtual records
  • Proficiency in Microsoft Excel, Word and PowerPoint; creating and managing documents


Collaborate with team members and provide remote administrative support to team members and executives to include tasks and projects (when needed)
Manage DC email correspondence, calendar scheduling, and virtual meeting coordination (when needed)
Communicate with business managers, HR personnel, employees, and, in some cases, stakeholders and clients
Verifying that employee training requirements are met, to include scheduling training when needed / required
Research, analyze, and create reports on potential competitors and/or potential customers
Serve as a point of contact for employees and customers.
Assist with special projects such as process improvements.
Implement new policies and processes as the company grows.
Organize and manage digital files and databases
Facilitate communication between team members and vendors (when needed)
Assist the Managing Director in the dissemination of information

Financial / Purchase Request
Coordinating and communicating payables, verifying payments were made
Research pricing & availability for rental / purchase of equipment to include scheduling of rental equipment and payment coordination
Coordinate purchases of supplies, travel arrangements, and expense documentation
Sending and tracking invoices, verifying payments were received
Collecting vendor documents required to process payments
Assist the Managing Director with any/all financial request

Compensation and benefits:

  • Competitive salary.
  • Comprehensive company benefits include availability of health, dental, vision insurance, 401k, mobile phone reimbursement, accrual of 10 days annual time off plus nine traditional US (United States) Holidays.

Administrative Manager